Poster Session & Competition

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Registration

Networking Event (optional)

April 2, 2020
Thursday, 6-8 p.m. 
Optional registration fee: $10
Where: Hilton Richmond Hotel and Spa Short Pump

Virginia Clinical Research Conference

Includes lunch and beverage breaks

April 3, 2020
Friday, 7:30 a.m.-5 p.m.
Regular registration fee through March 3: $75.00
Where: Hilton Richmond Hotel and Spa Short Pump

Optional CEU and CME processing fees (at the time of registration)

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VCU/VCUHS employees are welcome to enter a VCU index code for payment on the registration page on the Invoice tab.

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Guidelines

Poster abstracts are submitted to one of two categories. Ten abstracts for each category will be selected for the conference poster showcase.

Competition Prize

$500.00 gift card to the primary author for best poster in each of the two categories. Selected posters will receive one complimentary conference registration.

Abstract Submission Deadline

Friday, February 28, 2020 at 11:59 p.m., Eastern Standard Time.  All primary authors will be notified via email of conference poster selection by Friday, March 13, 2020.

Poster Categories

  1. Clinical Research Science: Submissions may report a clinical research study or project, systematic review of a clinical research problem, or a case of integration of clinical research with clinical care.  Submissions including cross institutional collaborations are encouraged.
  2. Clinical Research Management and Operations: Submissions will spotlight creative and innovative solutions addressing issues affecting clinical research management and operations. Topic areas might include improvements in quality or efficiency, uses of new technology, recruitment and retention strategies, among other topics. Submissions including cross institutional collaborations are encouraged.

Submission Guidelines & Competition Rules

  1. Abstract Submissions:
    • Submission deadline: Friday, February 28, 2020 at 11:59 p.m., Eastern Standard Time.
    • One poster entry per primary author per category
  2. Poster Abstract Information: Submit Poster Abstract in electronic format to: vcrconference@vcu.edu
    • Author’s Name(s): Primary author listed first
    • Author’s Institution/Affiliation and degree(s), certification(s)
    • Primary Author’s Cell Phone
    • Primary Author’s email address
    • Poster Category
    • Poster/Abstract Title
    • Poster Abstract: English, 250 word limit, including the following elements:
      • Specific objectives
      • Brief statement of methods (if pertinent)
      • Summary of results
      • Conclusion
  3. Poster Abstracts will be reviewed in a blinded fashion. Each poster category will be reviewed separately.
    • Only poster abstracts with all requested information will be considered.
  4. Poster instructions will be provided upon notification of abstract selection (Friday, March 13, 2020).
    • Posters selected must submit the completed poster in PowerPoint format by 5 p.m. on Friday, March 27, 2020. The poster must be available at the conference venue by noon on Thursday, April 2, 2020.

Please contact shirley.helm@vcuhealth.org with any questions regarding poster submissions.

Want to find out more? Get in touch.