Policies

Inclement weather

Every effort will be made to have all classes meet as scheduled. When inclement weather jeopardizes the safety of faculty and students, VCU will alert all local radio and television stations that classes are canceled.

If public announcements have been made that the school where your class is held is being closed or will be closed by the time your class starts, then the class is canceled. If the weather is bad in Richmond and the instructor cannot get to the off-campus location, then the class is canceled. For locations outside of the Richmond area, follow local guidelines.

When there is a question as to whether or not a class has been canceled because of inclement weather, please follow these guidelines:

On-campus courses

Off-campus courses

Noncredit courses and events

The following policies apply to students and participants attending non-credit courses and events. 

These policies may be superseded by course or event specific policies listed on the course or event webpage.  Please be sure to review the entire course or event specific page.

Refunds and Transfers

Refunds

If a participant is unable to attend a class or event for which he or she has registered, a refund or transfer may be available.

Please note if enrolled in an incremental payment plan, full payment will be due if you choose to drop out of the program after the cancellation deadline.

All refunds must be requested via email to ocpe@vcu.edu. Please title the email subject “Refund Request”. Upon submission, you will be contacted to obtain any documentation needed in order to process the refund.

Refunds will only be made back to the original payment source or person.

Please allow 2-4 weeks for the processing of refunds.

Transfers
Registrations for a class or event may be transferred to a different person if requested to the program or event manager in writing via email more than 24 hours in advance of the start of the course or event.  Any participant must meet all prerequisites or qualifications required by the course or event.

Event to event transfers (participants wishing to move their registration from one class or event to another) will be granted at the discretion of the event or program manager.  Program managers should be contacted directly to request transfers.  If you are unsure of who the program manager is for your program or event, please contact the VCU OCPE by phone at (804) 828-1322, or via email at ocpe@vcu.edu.

Student/Participant conduct

All course and event participants are bound by all policies found at vcu.edu including:

For credit-bearing classes

Student enrollment verification

It is the student’s responsibility to confirm course enrollment. Once a student is officially registered, he or she is considered a current student and can log into VCU eServices in order to confirm enrollment and receive final grades.

To use VCU’s online administrative system, retrieve your Banner ID (V Number) by presenting a picture ID to either your instructor, VCU OCPE or Records and Registration. Once you have this number, go online to VCU Technology Services to find your individual eID (username) and set your password.

Drops, withdrawals and refunds

Students in VCU OCPE courses are subject to the same refund policy as all other university students if the course is scheduled on the regular semester schedule. If the course is shorter or longer than the academic semester, or occurs in the summer, the refund dates are adjusted accordingly. Review the University Refund Policy.

Student conduct and academic regulations

All students registered at VCU are bound by all policies found at vcu.edu including:

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