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Annual Virginia Municipal Clerks Association (VMCA) Institutes and Academy

Agendas

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VMCA Institutes and Academy

In-person program (with bonus virtual sessions included in the registration fee)

October 4-6, 2022
Tuesday-Thursday, Varied times (see agendas)
Registration Fee: $675
Includes refreshment and meal breaks
Where: Drury Plaza Hotel Richmond (select the group rate, or reserve by calling 1-800-325-0720 and refer to group number 10010779)

Registration has now closed for the in-person program.


Post-Institute workshop: Mindfulness and Compassion in the Workplace

October 7, 2022
Friday, 9:30 a.m.-5 p.m. (includes refreshment and meal breaks)
Registration Fee: $225
Where: Drury Plaza Hotel - Richmond

Registration has now closed for the in-person program.


Virtual only program

October 11-20, 2022
Varied schedule (see agendas)
Registration Fee: $225
Where: Live Online, Zoom Platform

Call for availability for the virtual program.


Interested in Athenian Leadership Society Dialogues? Learn more about this series>


"I truly enjoyed every part of it this year. The speakers and subjects we covered were all amazing and helpful. After each speaker I would say that one was my favorite one but to no avail once the next speaker finished I thought the same thing. Hats off to a job well done by all."

- Christina S., Municipal Clerk

VMCA Institutes and Academy

The Virginia Municipal Clerks Association (VMCA) and Virginia Commonwealth University (VCU) will offer an in-person program with bonus virtual sessions via Zoom meetings. Clerks are welcome to register for the in-person Institute with bonus virtual sessions included in the registration fee, or the virtual only program. Call for availability for the virtual program.

About the VMCA Institutes and Academy

In partnership with the International Institute for Municipal Clerks (IIMC) and the Virginia Municipal Clerks Association (VMCA), VCU Continuing and Professional Education offers a rigorous continuing education program for IIMC members and associate members. The IIMC refers to our program as the IIMC-approved Virginia Institute.

The IIMC-approved Institutes and Academy program provides administrators who serve a Legislative Government Body (LGB) the tools required to make sure that public meetings, public records, elections and special projects operate smoothly. The IIMC assigns points to our Institute and Academy education contact hours (one point per two hours). You can use these pre-approved hours toward your Certified Municipal Clerk or Master Municipal Clerk credential designation.

Program tracks

We offer three tracks for current and aspiring municipal clerks.

Municipal Clerk Fundamentals Institute

For clerks pursuing the Certified Municipal Clerk IIMC designation

Our Municipal Clerk Fundamentals Institute is for clerks new to the field or who have not previously attended an IIMC-approved institute. In this Institute, you will get a solid overview of the fundamental knowledge and foundational skills needed to be an effective municipal clerk.

Municipal Clerk Emerging Leader Institute

For clerks pursuing the Certified Municipal Clerk IIMC designation

This Institute builds on the foundation of the Municipal Clerk Fundamentals Institute. You will explore public administration, leadership, and management themes that strengthen your ability to perform the core duties of a municipal clerk.

Municipal Clerk Master Academy

For clerks pursuing the Master Municipal Clerk IIMC designation and MMC holders

The Municipal Clerk Master Academy is for seasoned municipal clerks who have earned the Certified Municipal Clerk (CMC) designation from the International Institute of Municipal Clerks (IIMC). The Master Academy is an advanced educational program that includes a wide-range of public administration, leadership, and management sessions that prepare clerks to perform more complex municipal duties.

How this works

In-person program

Clerks select and register for their track, and then join VCU for in-person workshops at the Drury Plaza Hotel Richmond. The hotel is located at 11049 West Broad Street, Glen Allen, VA 23060. The bonus virtual program is optional.

Virtual program

The bonus virtual program includes a series of interactive live online sessions via Zoom meetings, that are included in the registration fee for the in-person program, or can be selected separately. Clerks select and register for their track, and VCU provides links and passwords so that participants can join the cohort live. The session length depends on the content.

In-person and virtual participation

For in-person workshops, the IIMC requires that clerks sign in and out of each workshop to verify attendance. 

For virtual sessions, clerks are required to have cameras on during these sessions to allow for verified engagement via Zoom records. VCU expects that clerks limit outside distractions, remain in one location for the duration of the session (no driving/errands), and actively participate in group discussions and activities.

Clerks are encouraged to attend the full program. If that is not possible due to clerk-related duties or personal situations, continuing education hours may be earned for each workshop/session completed successfully. Each assessment link is sent only to clerks who fully attend the entire workshop/session. There are no registration fee credits nor continuing education hours (toward IIMC points) for partial attendance.

Online assessments

We offer online assessments via FlexiQuiz.

To receive continuing education hours (toward IIMC points), you need to attend the full workshop/session and pass its corresponding assessment. The Institute Director will send assessment links to clerks who attend the entire workshop/session as verified via sign in and out sheets and/or Zoom records. You will have three opportunities to pass each assessment with a minimum score of 80%. Once you pass an assessment, a certificate is automatically issued for download and emailed to you for that workshop/session.

We recommend that clerks print and save electronic certificates for their records and IIMC credential applications.

IIMC points

The International Institute for Municipal Clerks has pre-approved all in-person workshops and virtual sessions. Clerks will earn one IIMC point per two hours of content.

Who should attend

The VMCA Institutes and Academy is designed for municipal clerks and aspiring municipal clerks working in Virginia. Clerks from other states are welcome to participate, although laws regarding document retention, Freedom of Information Act, and Conflict of Interest laws may vary from state to state. We strongly recommend that if your state has an IIMC-approved institute, you let your state's institute director know you are considering attending the Virginia Institute so he or she can advise you.

If you have questions on how the VMCA Institutes and Academy might be beneficial to you, please contact the Institute Director for Virginia, Jennifer Sisane at jsisane@vcu.edu to explore your options and to check for seat availability.

Join our mailing list under 'Stay Connected' for the latest information about the Annual VMCA Institutes and Academy and Athenian Dialogues.


Location

The in-person program will be held at the Drury Plaza Hotel Richmond at 11049 West Broad Street, Glen Allen, VA 23060. The group rate is $96 per night plus tax. Reservations may also be made by calling 1-800-325-0720; refer to group number 10010779. For questions, please contact the Institute Director for Virginia, Jennifer Sisane at jsisane@vcu.edu.

The virtual program will be held live online via the Zoom platform. VCU provides links and passwords where participants can connect through their PC, Mac, Linux, iOS, or Android device.

Join our mailing list under 'Stay Connected' for the latest information about the Annual VMCA Institutes and Academy and Athenian Dialogues.

Cancellation policy

Cancellations received on or before the posted deadline, receive a refund of the registration fee minus an administrative fee of $50. (Processing fees are being waived through 6/30/2023.) Cancellations have to be received via email at ocpe@vcu.edu. No refunds are given after the deadline.

In the unlikely event that a program is canceled or postponed due to insufficient enrollments or unforeseen circumstances, the university fully refunds registration fees, but cannot be held responsible for any other expenses, including change or cancellation charges to include but not limited to airlines, hotels, travel agencies, or other organizations.

Transfer policy

We allow for the transfer of a VMCA Institutes and Academy registration to a different person if requested in writing via email at ocpe@vcu.edu by the posted deadline. The participant must meet all prerequisites or qualifications required by the program and complete an online registration.

Want to find out more? Get in touch.