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Annual Virginia Municipal Clerks Association (VMCA) Institutes and Academy

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Upcoming program

October 12-22, 2020
Monday-Thursday, Various Times (EDT)
Registration Fee: Registration: $639 (extended to September 28, 2020)
Where: Live-Online

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See registration page to register for one or more Optional Virtual Networking Lunches

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Our thanks to the 2020 Virtual Escape Rooms Sponsor:

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New! Virtual Institutes and Academy

This year, the Virginia Municipal Clerks Association (VMCA) and Virginia Commonwealth University are pleased to announce the first virtual Institutes and Academy in the program’s 44-year history.

Join us virtually for our live-online interactive sessions conducted on the Zoom platform.

About the VMCA Institutes and Academy

In partnership with the International Institute for Municipal Clerks (IIMC) and the Virginia Municipal Clerks Association (VMCA), the VCU Office of Continuing and Professional Education offers a rigorous continuing education program for IIMC members and associate members.

The IIMC-approved Institutes and Academy program provides administrators who serve a Legislative Government Body (LGB) the tools required to make sure that public meetings, public records, elections and special projects operate smoothly. The IIMC will assign points to our Institute and Academy education contact hours (one point per two hours). You can use these pre-approved hours toward your Certified Municipal Clerk or Master Municipal Clerk credential designation.

Program Tracks

We offer three tracks for current and aspiring municipal clerks.

First Year Institute

Our First Year Institute is for clerks new to the field or who have not previously attended an IIMC-approved institute. In this Institute, you will get a solid overview of the fundamental knowledge and foundational skills needed to be an effective municipal clerk. In addition, you will have the opportunity to network with new and seasoned clerks to compare and contrast municipality structures.

Second and Third Year Institute

This Institute builds on the foundation of the First Year Institute. You will explore public administration, leadership, and management themes that strengthen your ability to perform the core duties of a municipal clerk. You will also have the opportunity to network with new and seasoned clerks to learn from each other.

Academy

The Academy is for seasoned municipal clerks who have earned the Certified Municipal Clerk (CMC) designation from the International Institute of Municipal Clerks. The Academy is an advanced educational program that includes a wide-range of public administration, leadership, and management sessions that prepare clerks to perform more complex municipal duties. In the Academy, you will also have the chance to peer-mentor other clerks and receive support.

How will this work?

Interactive Sessions

The VMCA virtual Institutes and Academy will be a series of interactive video sessions in blocks of four hours with special one-hour activity sessions on alternate days. You will select and register for your track, and VCU will provide you link(s) and password(s) so that you can join your cohort live. The session length will depend on the content. The core program is on Tuesday and Thursday mornings with activity sessions on Wednesdays over two weeks in October.

Cameras On

You are required to keep your cameras on and be seen for the entire program.

Online Assessments

This year we are piloting online assessments via FlexiQuiz.

To receive continuing education hours (toward IIMC points), you’ll need to attend and be on camera for the full session and earn at least 75% on the assessment. You will have three opportunities to pass each assessment. Once you pass an assessment you will be automatically issued a certificate for that session. You will need to pass an assessment for each session in order to receive education hours.

We recommend that you print and save electronic certificates for your records and your IIMC credential application.

Attendance

Clerks are encouraged to attend the full program. If that is not possible due to clerk-related duties or personal situations, you can earn education hours for each session you successfully complete. There are no registration fee credits for partial attendance.

Who Should Attend?

The VMCA Institutes and Academy are designed for municipal clerks and aspiring municipal clerks working in Virginia. Clerks from other states are welcome to participate, although laws regarding document retention, Freedom of Information Act, and Conflict of Interest laws may vary from state to state. We strongly recommend that if your state has an IIMC-approved institute, you let your state's institute director know you are considering attending the Virginia Institute during the pandemic so he or she can advise you. If you have questions on how the VMCA Institutes and Academy might be beneficial to you, please contact the Institute Director for Virginia, Jennifer Sisane at jsisane@vcu.edu to explore your options. 

Register now


Zoom Guides

VCU has developed Zoom guides for students.

Visit the link below to learn more:
https://drive.google.com/drive/folders/1yR3OuWKlc-AArmTJMdF_C4Ixj6RtM40M

Dates and Times

Monday, October 12, 2020
10-11 a.m. EDT
Welcome – Overview of Sessions and Technology Review
 
Tuesday, October 13, 2020
9 a.m.-1 p.m. EDT- 4 hours

Wednesday, October 14, 2020
2–3 p.m. EDT - 1 hour
Communication Activity
Optional Virtual Escape Room – 1-hour slots (vary); see registration page for details

Thursday, October 15, 2020
9 a.m.-1 p.m. EDT - 4 hours

Tuesday, October 20, 2020
9 a.m.-1 p.m. EDT - 4 hours

Wednesday, October 21, 2020
Optional Virtual Escape Room – 1-hour slots (vary); see registration page for details

Thursday, October 22, 2020
9 a.m.-1 p.m. EDT - 4 hours

Virtual Schedule

VCU and the VMCA are working closely together to develop the program for this year’s virtual Institutes and Academy. We’ll post agendas as soon as they are finalized. The core program is on Tuesday and Thursday mornings with activity sessions on Wednesdays over two weeks in October.

Optional Virtual Networking Lunches

Join us for an optional virtual networking lunch in an informal setting. You will have the opportunity to meet virtually in small groups after each Tuesday and Thursday session. Join for one session -- or all of them, it's up to you.

Location

This year, we’ll be holding all of our sessions live online via the Zoom platform. VCU will provide you link(s) and password(s) where you can connect through your PC, Mac, Linux, iOS, or Android device.

Next year we plan on returning to Virginia Beach, Virginia, as conditions permit, for in-person sessions.

Cancellation policy

Cancellations received on or before September 1, 2020, receive a refund of the registration fee minus an administrative fee of $50. Cancellations must be received via email at ocpe@vcu.edu. No refunds are given after September 1, 2020.

In the unlikely event that this program is cancelled or postponed due to insufficient enrollments or unforeseen circumstances, the university will fully refund registration fees, but cannot be held responsible for any other expenses, including change or cancellation charges to include but not limited to airlines, hotels, travel agencies, or other organizations.

Transfer policy

You may transfer your registration to a different person if requested in writing via email at ocpe@vcu.edu by September 1, 2020. The participant must have met all prerequisites or qualifications required by the program and complete an online registration.

Want to find out more? Get in touch.