Colorful video conference screen illustration with VCU, VMCA, and IIMC logos

Annual Virginia Municipal Clerks Association (VMCA) Institutes and Academy

Agendas

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Online learning opportunities

Virtual Institutes and Academy

Earn up to 18 education hours (9 IIMC points)

October 12-21, 2021
Tuesdays/Thursdays - 4 hour blocks in the morning
Wednesdays - 1-2 hour blocks
Registration Fee: $639
Where: Live Online, Zoom Platform

Enroll now for the Virtual Institutes and Academy>

Interested in Athenian Leadership Society Dialogues? Learn more about this series>


Our thanks to competitive event sponsor:

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"I truly enjoyed every part of it this year. The speakers and subjects we covered were all amazing and helpful. After each speaker I would say that one was my favorite one but to no avail once the next speaker finished I thought the same thing. Hats off to a job well done by all."

- Christina S., Municipal Clerk

Virtual Institutes and Academy

Registration is open!

The Virginia Municipal Clerks Association (VMCA) and Virginia Commonwealth University are pleased to announce that the next Virtual Institutes and Academy will be held from October 12-21, 2021.

Participants will join virtually for live online interactive sessions conducted on the Zoom platform.

About the VMCA Institutes and Academy

In partnership with the International Institute for Municipal Clerks (IIMC) and the Virginia Municipal Clerks Association (VMCA), VCU Continuing and Professional Education offers a rigorous continuing education program for IIMC members and associate members.

The IIMC-approved Institutes and Academy program provides administrators who serve a Legislative Government Body (LGB) the tools required to make sure that public meetings, public records, elections and special projects operate smoothly. The IIMC assigns points to our Institute and Academy education contact hours (one point per two hours). You can use these pre-approved hours toward your Certified Municipal Clerk or Master Municipal Clerk credential designation.

Program Tracks

We offer three tracks for current and aspiring municipal clerks.

Municipal Clerk Fundamentals Institute

For clerks pursuing the Certified Municipal Clerk IIMC designation

Our Municipal Clerk Fundamentals Institute is for clerks new to the field or who have not previously attended an IIMC-approved institute. In this Institute, you will get a solid overview of the fundamental knowledge and foundational skills needed to be an effective municipal clerk.

Municipal Clerk Emerging Leader Institute

For clerks pursuing the Certified Municipal Clerk IIMC designation

This Institute builds on the foundation of the Municipal Clerk Fundamentals Institute. You will explore public administration, leadership, and management themes that strengthen your ability to perform the core duties of a municipal clerk.

Municipal Clerk Master Academy

For clerks pursuing the Master Municipal Clerk IIMC designation and MMC holders

The Municipal Clerk Master Academy is for seasoned municipal clerks who have earned the Certified Municipal Clerk (CMC) designation from the International Institute of Municipal Clerks (IIMC). The Master Academy is an advanced educational program that includes a wide-range of public administration, leadership, and management sessions that prepare clerks to perform more complex municipal duties.

How this works

Interactive Sessions

The VMCA Virtual Institutes and Academy is a series of interactive live online sessions via Zoom meetings. Clerks select and register for their track, and VCU provides links and passwords so that participants can join the cohort live. The session length depends on the content.

Participation

You are required to have your camera on during these sessions to allow for verified engagement. VCU expects that students limit outside distractions, remain in one location for the duration of the session (no driving/errands), and actively participate in group discussions and activities.

Online Assessments

We offer online assessments via FlexiQuiz.

To receive continuing education hours (toward IIMC points), you need to attend and be on camera for the full session. The Institute Director will send assessment links to clerks who attend the entire session (verified via Zoom records). You will have three opportunities to pass each assessment with a minimum score of 80%. Once an assessment is passed, a certificate is automatically issued for download and emailed to you for that session.

We recommend that clerks print and save electronic certificates for their records and IIMC credential applications.

Attendance

Clerks are encouraged to attend the full program. If that is not possible due to clerk-related duties or personal situations, continuing education hours may be earned for each session completed successfully. Each assessment link is sent only to clerks who fully attend the entire session. There are no registration fee credits nor continuing education hours (toward IIMC points) for partial attendance.

Who should attend

The VMCA Institutes and Academy is designed for municipal clerks and aspiring municipal clerks working in Virginia. Clerks from other states are welcome to participate, although laws regarding document retention, Freedom of Information Act, and Conflict of Interest laws may vary from state to state. We strongly recommend that if your state has an IIMC-approved institute, you let your state's institute director know you are considering attending the Virginia Institute during the pandemic so he or she can advise you. If you have questions on how the VMCA Institutes and Academy might be beneficial to you, please contact the Institute Director for Virginia, Jennifer Sisane at jsisane@vcu.edu to explore your options.

Register now

Join our mailing list under 'Stay Connected' for the latest information about the 2021 Institutes and Academy and Athenian Dialogues.


Zoom Guides

VCU has developed Zoom guides for students.

Visit the link below to learn more:
https://drive.google.com/drive/folders/1yR3OuWKlc-AArmTJMdF_C4Ixj6RtM40M

Virtual Schedule

VCU and the VMCA have worked closely together to develop the program for the Virtual Institutes and Academy. View 2021 agendas under 'Agendas'. The core program is on Tuesday and Thursday mornings with activity sessions on Wednesdays over two weeks in October.

Location

All of our sessions are held live online via the Zoom platform. VCU provides links and passwords where participants can connect through their PC, Mac, Linux, iOS, or Android device.

We plan on returning to Virginia Beach, Virginia in future years, as conditions permit, for in-person sessions. Join our mailing list under 'Stay Connected' for the latest information about the 2021 Institutes and Academy and Athenian Dialogues.

Cancellation policy

Cancellations received on or before the posted deadline, receive a refund of the registration fee minus an administrative fee of $50. (Processing fees are being waived through 12/31/2021.) Cancellations have to be received via email at ocpe@vcu.edu. No refunds are given after the deadline.

In the unlikely event that a program is canceled or postponed due to insufficient enrollments or unforeseen circumstances, the university fully refunds registration fees, but cannot be held responsible for any other expenses, including change or cancellation charges to include but not limited to airlines, hotels, travel agencies, or other organizations.

Transfer policy

We allow for the transfer of a VMCA Institutes and Academy registration to a different person if requested in writing via email at ocpe@vcu.edu by the posted deadline. The participant must meet all prerequisites or qualifications required by the program and complete an online registration.

Want to find out more? Get in touch.